• Logged in a million more times.
• Created over a million more electronic forms and contracts
• Faxed over a million more pages through TransactionDesk and InstanetFax
• Loaded a million more pages of documents into TransactionDesk and DocBox

Here are those raw numbers:

• 2.8 million logins
• 2.8 million forms created
• Nearly 1.5 million pages faxed
• 1.6 million document pages added to the system (forms and documents are counted separately and do not overlap)

Also, over 400,000 transactions were created in 2009 by our Florida users. That represents a 113% increase over 2008.

Here is the 2009 TransactionDesk usage report for Florida.

Go Green, Go Paperless!

Find out how much you can save by going paperless using our paperless savings calculator. You can also call us at (800) 668-8768 or email us for more information about TransactionDesk, InstanetForms, DocBox2Go, DocBox, InstanetFax and Authentisign.

A few highlights from the post about how we, as an industry, can help:

 “Protecting America’s Waters – there is one simple, but unexpected way we can help clean up America’s waters. STOP using paper. By using electronic forms, faxing, and document management, we can help eliminate millions of gallons of wastewater generated by paper production. The production of just one piece of paper produces 13 ounces of wastewater. To produce the paper needed to process real estate transactions created more than 1.8 billion gallons of wastewater. We can eliminate this impact to the environment while saving money in our business by eliminating the cost of paper, printing, faxes, storage and retrieval costs. If you’re interested in just how much money you can save by eliminating paper go the Instanet website and check out their Paperless Savings Calculator.

“There are simple, every day steps each of us can take to save money and go green. We need to think about how to bake it into our every day operations. There are simple things you can do every day to green your business. If you want to learn more about a brokerage can go green, you can download our free paper Make More Green by Going Green. ”

Go Green, Go Paperless!

Find out how much you can save by going paperless using our paperless savings calculator. You can also call us at (800) 668-8768 or email us for more information about DocBox2Go and DocBox.

Though we’ve known that digital signatures have been used in  a small percentage of real estate transactions, we’ve also known that usage would continue to grow (it has) and that at some point usage would start escalating much faster than before (it has). This rapid increase in the adoption of Authentisign in 2009 is just one reason we think 2010 will be the year that digital signatures really start to be a mainstream tool in real estate. A variety of signs tell us we’re on our way:

• Inquiries for individual Authentisign® accounts are soaring.
• Someone asks us about our digital signature solution in almost every demo and webinar we hold on our other services – DocBox, InstanetForms and TransactionDesk.
• We saw several new digital signature vendors at the 2009 NAR show (we’ll see how many are still around next year…).
• NAR bought a stake in a generic, digital signature vendor, DocuSign.
• We are getting more inquiries from REALTOR® organizations, MLSs and brokerages about buying an enterprise licenses for all their members/agents.
• As we expected, the number of REALTORS® visiting our Go Green Go Paperless booth at NAR and asking about our digital signature solution was incredible.
• Most importantly, again, actual sales of Authentisign subscriptions are rising exponentially.

We think this is happening for a variety of reasons:

• Real estate agents and brokers are doing more and more business when they are not sitting with a client and are conducting more and more business with clients when they are not in an office at a location where no printer is available (think coffee…).
• As real estate professionals  have increased their use of Internet faxing services, such as those found in InstanetFax and DocBox, in an effort to go paperless, more are wanting to take the next logical step and go totally paperless. While Internet faxing services and fax to PDF services certainly help streamline the work required to gather signatures during a transaction, digital signature services can help even more.
• Technology use is seeing a natural progression.
• Fear and uncertainty over the legality and use of digital signatures is decreasing, largely due to the use in other areas of our lives (outside of the real estate industry).
• Agents see others using Authentisign and other digital signature tools, creating a ‘snowball effect’.

And, there are other reasons. Good digital signature services such as Authentisign are easy to use, efficient and inexpensive. They save everyone time and save REALTORS® money. They reduce the consumption of paper and toner since documents don’t need to be printed or faxed.

They also save gas as parties do not have to drive to meet in person. They also reduce the need for using mail or courier services for the delivery of ‘wet ink’ signatures. This saves more time, paper, toner and gas.

For all these reasons we expect to see 2010 as the tipping point for digital signatures in the real estate industry. The dramatic uptake of Authentisign, a digital signature tool we have offered for nearly five years, is a clear sign.

Find out how much you can save by going paperless using our paperless savings calculator and you can watch a training webinar on Authentisign. You can also call us at (800) 668-8768 or email us for more information about Authentisign.

Go Green, Go Paperless!

• Saves paper, which saves trees.
• Reduces use of toner cartridges, which decreases landfill waste.
• Reduces use of gasoline, which has many benefits.

Just as important, going paperless can save brokerages and individual producers money and improve their profit in many ways, as will be described later in this paper. Consumers also expect efficient industries that deliver a high level of service around the clock. Today’s consumers expect access to information 24 hours a day, seven days a week. Consumers have been able to get the status of their overnight package, or their bank balance, online for years.

The ability to do these things, and so many others, online, has been the norm for nearly a decade now ‐ yet we as an industry are just getting started taking the core of real estate transaction documentation (e.g. ‐ contracts, disclosures, inspection reports, title and mortgage documents, etc) online.

Agents and brokerages that use document management systems, which include customer service portals, can provide a new service their clients have come to expect in many other facets of their lives – access to information online. We’ve been delivering listing information online for years. However, in most cases, once a sales or lease agreement is written, everything moves right back offline.

Learn more about using DocBox and going paperless by visiting our website or by watching one of our free webinars.

Find out how much you can save by going paperless using our paperless savings calculator.

You can also call us at (800) 668-8768 or email us with your contact information.

Go Green Go Paperless, straight to the point, self explanatory and timely.  The benefits of Going Green have typically focused on the saving of the environment which in itself is a great cause.  We see more than saving the environment.  We see a unique opportunity for real estate professionals to take the lead and market themselves as being leaders in community by embracing green paperless technologies.  Today’s consumer seeks out businesses and services that are environmentally friendly.  MLSs, Associations, brokerages and agents should take the lead to promote themselves as being Green to meet the consumers requirements. 

Another benefit of Going Green and Paperless is the savings that can be experienced by adopting paperless technologies in real estate offices.  Not only can a brokerage market themselves as being Green, they can also experience tremendous cost savings by implementing paperless technologies. 

We have released a Go Green Go Paperless website (gggp.com) to provide different resources to raise the awareness of the real estate community of the unique marketing opportunities that exist and the benefits of adopting green paperless technologies.

One example of the resources available within the gggp.com site is the paperless saving calculator.   The calculator consists of a series of questions such as the average number of transactions in an office, number of pages in each transaction, staff time looking for documents, etc.  After completing the questions the calculator provides and estimate of the potential savings that can be experienced if green paperless technologies are implemented within the office. 

We are very interested in  hearing the experiences that people encounter as they Go Green.  There are many success stories to be heard and would be useful to those who are sitting on the fence contemplating their next move.

As we continue this blog we want to start a conversation discussing the different aspects and benefits of Going Green along with the experiences of those who are in the process of going green or who have already made the move.